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<p class="MsoNormal"><span style="color:#1F497D">PPS USERS,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">FYI…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Mariela E Roberts
<br>
<b>Sent:</b> Friday, June 10, 2011 9:55 AM<br>
<b>To:</b> msoadm@scotmail.ucr.edu; supervisor@scotmail.ucr.edu<br>
<b>Subject:</b> Annual Compensatory Time Off (CTO) Election for Represented Non-Exempt Employees in the CX, HX, RX, TX, and SX Units<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="246" height="63" id="Picture_x0020_1" src="cid:image003.jpg@01CC2754.87763970" alt="Description: cid:7FCEE3D6-9866-45EF-9787-65184AA4A2CF"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">June 10, 2011<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">To:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> Department Heads, Business Officers, and Supervisors<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Re:</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> Annual Compensatory Time Off (CTO) Election for Represented
Non-Exempt Employees in the CX, HX, RX, TX and SX Units<u><o:p></o:p></u></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">If your department offers Compensatory Time Off (CTO) for overtime hours worked, employees in the bargaining units listed above in your department
should be offered an opportunity during the month of June to elect CTO for 2011-12. Employees who made an election for CTO during the last election period are still required to complete a new election form.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><u><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">HX and SX:<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">The contracts currently in place for the HX and SX bargaining units contain the following provision with respect to CTO:<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">“Unless the employee and the University agree otherwise, overtime will be paid. An employee may, upon hire and thereafter during the month of June,
file a written indication of preference for either compensatory time off or pay with her/his immediate supervisor. The University shall grant the preference indicated.”
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">For these groups, unless an employee makes an election for compensatory time off during June 2011, July earnings should reflect cash payments for
overtime.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><o:p> </o:p></p>
<p class="MsoNormal" style="text-align:justify"><b><u>RX and TX:<o:p></o:p></u></b></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">The contracts currently in place for the RX and TX bargaining units contain the following provision with respect to CTO:<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">“Unless the employee and the University agree otherwise, overtime will be paid. An employee may, upon hire and thereafter during the month of June,
file a written indication of preference for either compensatory time off or pay with her/his immediate supervisor. The University shall grant the preference indicated. If no preference is indicated to the department in the annual June period for changes,
the employee’s previous election shall continue.” <o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><b><u><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">CX:<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Although this unit has an expired contract, the University and the union have agreed to extend CTO contract provisions. However, if the employee
does not return a new election form the current preference for CTO or pay will be continued.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">For your convenience, forms for this purpose are available at:
<a href="http://humanresources.ucr.edu/publicationsanddocuments.html">http://humanresources.ucr.edu/publicationsanddocuments.html</a> under Labor Relations, Overtime Compensation.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">If you have any questions about the process or requirements described here, please contact Elizabeth Sanchez in the Labor Relations Office, either
via email at <a href="mailto:elizabeth.sanchez@ucr.edu">elizabeth.sanchez@ucr.edu</a> or by phone at extension 2-1414.<span style="color:#1F497D"><o:p></o:p></span></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></b></p>
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