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<p class=MsoNormal><span style='color:#1F497D'>July 30, 2010<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><img
width=236 height=68 id="Picture_x0020_0"
src="cid:image002.jpg@01CB2F48.ACCD7D50" alt="HR Logo1.JPG"><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To:<span
style='color:#1F497D'> </span>All Business
Officers (MSOs, FAOs, and CFAOs)<o:p></o:p></span></p>
<pre style='text-align:justify'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></pre><pre
style='text-align:justify'><span style='font-family:"Arial","sans-serif"'>From:<span
style='color:#1F497D'> </span>Human Resources<o:p></o:p></span></pre><pre
style='text-align:justify'><span style='font-family:"Arial","sans-serif"'> <o:p></o:p></span></pre>
<p class=MsoNormal style='text-autospace:none'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'>Re:<b><span style='color:#1F497D'>
</span></b><span style='color:#1F497D'><a
href="http://www.humanresources.ucr.edu/Forms/U5605-6%2010%20(12)%20Final.pdf">New
University of California Demographic Data Transmittal Form (U5605)</a></span><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=Default><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Effective
August 1, 2010</span></u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>,
the University of California is required to change the manner in which the race
and ethnicity data of employees are collected and reported to the Integrated
Postsecondary Education Data System (IPEDS). The changes result from the
implementation of new standards for Federal agencies on the collection of
racial and ethnic data adopted by the U.S. Department of Education in 2007. <o:p></o:p></span></p>
<p class=Default><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=Default><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>As
a result of the new requirements, UC personnel should provide to employees
hired on or after August 1, 2010 </span><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:windowtext'>the new</span><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'> </span><span
style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><a
href="http://www.humanresources.ucr.edu/Forms/U5605-6%2010%20(12)%20Final.pdf">Demographic
Data Transmittal Form (Form U5605)</a></span><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'> to voluntarily self-identify their race,
ethnicity, disabled status, and veteran status</span><span style='font-size:
10.0pt;font-family:"Arial","sans-serif";color:windowtext'>. In addition to the
new form, the following two instructional documents have been developed to
assist the campus in processing the new form:<o:p></o:p></span></p>
<p class=Default><span style='font-size:11.0pt;color:#1F497D'><o:p> </o:p></span></p>
<p class=Default style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span
style='font-size:10.0pt;font-family:Symbol;color:#1F497D'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><a
href="http://www.humanresources.ucr.edu/Forms/New%20Race%20and%20Ethnicity%20Categories-Implementation%20Guidelines%20and%20PPS%20Procedu.doc">California
Demographic Data Transmittal Form (U5605) Implementation Guidelines & PPS
Procedures</a></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p></o:p></span></p>
<p class=Default style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span
style='font-size:10.0pt;font-family:Symbol;color:#1F497D'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><a
href="http://www.humanresources.ucr.edu/Forms/New%20Race%20and%20Ethnicity%20Categories-Implementatation%20Guidelines%20and%20Web%20New%20H.doc">California
Demographic Data Transmittal Form (U5605) Implementation Guidelines & Web
New Hire Procedures</a></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-bottom:0in;margin-bottom:.0001pt'><span
style='font-size:10.0pt;line-height:115%;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Systems
modifications have been completed and were distributed to all campuses via
payroll release in early July 2010. The systems that have been updated
are:<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-bottom:0in;margin-bottom:.0001pt;
line-height:normal'><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.25in;mso-list:l2 level3 lfo4'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Payroll Personnel
Systems (PPS)<o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.25in;mso-list:l2 level3 lfo4'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Employee Data Base
(EDB)<o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.25in;mso-list:l2 level3 lfo4'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Corporate Personnel
System (CPS)<o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.25in;mso-list:l2 level3 lfo4'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Corporate Data
Warehouse (CDW)<o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.25in;mso-list:l2 level3 lfo4'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Web New Hire<o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:1.5in'><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>The
<a href="http://atyourservice.ucop.edu/">At Your Service</a> website will soon
contain the following materials designed to assist campuses as they comply with
this new change.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>
<o:p></o:p></span></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:0in;margin-left:1.5in;margin-bottom:.0001pt;text-indent:-.25in;
line-height:normal;mso-list:l1 level1 lfo6'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><a
href="http://www.humanresources.ucr.edu/Forms/U5605-6%2010%20(12)%20Final.pdf">New
University of California Demographic Data Transmittal Form (U5605)</a></span><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=Default style='margin-left:1.5in;text-indent:-.25in;mso-list:l1 level1 lfo6'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New";color:#1F497D'><span
style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><a
href="http://www.humanresources.ucr.edu/Forms/New%20Race%20and%20Ethnicity%20Categories-Implementation%20Guidelines%20and%20PPS%20Procedu.doc">California
Demographic Data Transmittal Form (U5605) Implementation Guidelines & PPS
Procedures</a></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p></o:p></span></p>
<p class=Default style='margin-left:1.5in;text-indent:-.25in;mso-list:l1 level1 lfo6'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New";color:#1F497D'><span
style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><a
href="http://www.humanresources.ucr.edu/Forms/New%20Race%20and%20Ethnicity%20Categories-Implementatation%20Guidelines%20and%20Web%20New%20H.doc">California
Demographic Data Transmittal Form (U5605) Implementation Guidelines & Web
New Hire Procedures</a></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p></o:p></span></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:0in;margin-left:1.5in;margin-bottom:.0001pt;text-indent:-.25in;
line-height:normal;mso-list:l1 level1 lfo6'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Summary Information
regarding implementation of new standards<o:p></o:p></span></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:0in;margin-left:1.5in;margin-bottom:.0001pt;text-indent:-.25in;
line-height:normal;mso-list:l1 level1 lfo6'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Race and Ethnicity
Changes Tutorial<o:p></o:p></span></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:0in;margin-left:1.5in;margin-bottom:.0001pt;text-indent:-.25in;
line-height:normal;mso-list:l1 level1 lfo6'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Frequently Asked
Questions Document<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Comments
and questions should be forwarded to Holly Evans @<span style='color:#1F497D'> <a
href="mailto:holly.evans@ucr.edu">holly.evans@ucr.edu</a>. </span><o:p></o:p></span></p>
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