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<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>To:</span></b><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'> </span><b><span style='font-family:
"Trebuchet MS","sans-serif";color:#1F497D'>PPS Users,<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>Fr: Payroll Office<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>Re: Notes from the PPS Users Group
Meeting - March 10, 2010<br>
___________________________________________________<o:p></o:p></span></b></p>
<p class=MsoNormal><span class=emailstyle16><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></span></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D;background:silver;mso-highlight:silver'>A. </span></b><b><span
style='font-family:"Trebuchet MS","sans-serif";color:#002060;background:silver;
mso-highlight:silver'>Form I-9 documentation process – Heidie Rhodes
(Human Resources)</span></b><b><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'><br>
<br>
</span></b><span style='font-family:"Trebuchet MS","sans-serif";color:black'>Generally,
employers must complete section 3 when updating and/or re-verifying form
I-9. If a current employee’s work authorization is about to expire,
a re-verification is required. Block B of section 3 must be completed and
the document that reflects that the employee should continue working need to be
examined. Record the document title, document number and expiration date
(if any) in block C; and complete the signature block. During the
presentation, Heidie was also asked about expiring/expired drivers licenses.
Heidie provided the following response after the meeting.<br>
</span><span style='font-family:"Trebuchet MS","sans-serif";color:black'><br>
</span><i><span style='font-family:"Trebuchet MS","sans-serif";
color:#4F81BD'>“In response to the questions about re-verifying in cases
where the employees DL has expired, I can confirm that we <u>may not</u> re-verify
an expired U.S. passport or passport card, an Alien Registration Receipt
Card/Permanent Resident Card (Form I-551), or a List B document (DL on List B)
that has expired, as these documents provide citizenship or permanent residence
status, or confirm identity only, but not employment authorization.
Payroll Assistants may want to establish a calendar call-up sys­tem
for employees whose <u>employment autho­rization</u> (or evidence of
employment authoriza­tion) will expire in the future. However,
it’s important to note that ALL documents must be unexpired for a newly
hired employee”. The link to form I-9 is available through the Payroll
Office website at: <a href="http://www.accounting.ucr.edu/payroll.htm"><span
style='color:#4F81BD'>http://www.accounting.ucr.edu/payroll.htm</span></a>.
Click on “New Hire Forms” and select form I-9.</span></i><span
style='font-family:"Trebuchet MS","sans-serif";color:black'><br>
</span><span style='font-family:"Trebuchet MS","sans-serif"'><br>
<b><span style='color:#1F497D;background:silver;mso-highlight:silver'>B. </span><span
style='color:#002060;background:silver;mso-highlight:silver'>Academic DOS codes
– Karen Hruby (Academic Personnel)</span><span style='color:#1F497D'><br>
<br>
<o:p></o:p></span></b></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif";
color:black'>Karen announced that UCOP created a new DOS code ‘OLS’
to pay for ‘Additional/Overload’ teaching during the regular academic
year (not Summer Sessions). DOS Code Designations for Selected Academic
Activities by Title series table has been updated and available at: <a
href="http://academicpersonnel.ucr.edu/policies/BYA%20DOS%20Codes%20Academic%20Personnel%20Activities%20FINAL3-10.pdf"><span
style='color:black'>http://academicpersonnel.ucr.edu/policies/BYA%20DOS%20Codes%20Academic%20Personnel%20Activities%20FINAL3-10.pdf</span></a>.
DOS code OLS should be used for the Professor (Assistant, Associate and Full) title
series starting with the Spring quarter 2010. <o:p></o:p></span></p>
<p><b><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D;background:silver;mso-highlight:silver'>C. i</span></b><b><span
style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";color:#002060;
background:silver;mso-highlight:silver'>Report application demo – Gabe
Nwandu (Payroll)</span></b><b><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D'><br>
<br>
</span></b><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:black'>Gabe Nwandu with the assistance of Terri McDonald (C&C) and Veronica
Ruiz (AVC-Enrollment) conducted a demo of the new iReport web application.
In December 2009, Computing and Communications issued the following statements about
the iReport application.<br>
</span><b><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D'><br>
<i>“</i></span></b><i><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>As part of UCR’s ongoing efforts to enhance administrative
effectiveness and efficiencies, and with the additional goal of lessening the
impact of paper printing on the environment, Finance and Business Operations
(FBO) and Vice Chancellor Student Affairs (VCSA), in partnership with Computing
& Communications (C&C) developed the new iReport system. </span></i><i><span
lang=EN style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>iReport is a web tool that converts reports into a
digital/electronic format for ease of distribution, access and storage (these
digital reports are available in formats including HTML, PDF, and Excel).
For a complete list of all reports available please visit the iReport support
website at <a href="http://cnc.ucr.edu/ireport"><span style='color:#1F497D'>http://cnc.ucr.edu/ireport</span></a>.
</span></i><i><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D'><o:p></o:p></span></i></p>
<p><i><span lang=EN style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>Additionally, iReport uses UCR's Centralized Authentication
System (CAS) and Enterprise Access Control System (EACS) to secure and control
access. Access to most reports is granted by Departmental SAAs, while some
reports with secure information require the Application SAA to grant
specialized access.</span></i><i><span style='font-size:11.0pt;font-family:
"Trebuchet MS","sans-serif";color:#1F497D'> </span></i><i><span lang=EN
style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";color:#1F497D'>iReport
organizes reports by repository and category; with hundreds of reports being
stored, the repositories and categories provide a quick means to navigate
directly to desired reports. A search engine also provides a quick means
of navigating to reports. This robust search feature allows reports to be
located by report ID or key words in the descriptive title.”</span></i><i><span
lang=EN style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif"'><br>
</span></i><span lang=EN style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif"'><br>
Gabe announced that effective April 2010 earnings, the Payroll and Human
Resources offices will discontinue printing and mailing PPS paper reports to
departments. C&C is currently migrating the reports and many are now
available. When completed, the following reports will be available on
iReport. From now on, please logon to iReport to retrieve, view and print
these reports as needed. For access to iReport application, please
contact your departmental SAA.<o:p></o:p></span></p>
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<p><span lang=EN style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
background:silver;mso-highlight:silver'>D. </span><b><span
style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";color:#002060;
background:silver;mso-highlight:silver'>Benefits Eligibility for Lecturers
(750-hour rule) – Marianne Beckett (Labor Relations) and Theron Lyon
(Human Resources)</span></b><b><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:#1F497D'><br>
<br>
</span></b><span style='font-size:11.0pt;font-family:"Trebuchet MS","sans-serif";
color:black'>We discovered that PPS may not be deriving the correct BELI codes
for Lecturers especially for employees with break in service. Please
review your out-of-compliance reports appropriately and assign the correct BELI
code based on the 750-hour rule. Assigned BELI code should be based on
the ‘hours towards benefit eligibility’ displayed on the left hand
side of screen ‘IHR2’. Please advise your academic employee
to enroll into the appropriate benefits coverage within their ‘Period of Initial
Eligibility’ (PIE). UCOP is aware of the anomaly in PPS with the derived
BELI; however, we’re not sure when the error will be fixed.<o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif";
color:#002060'>**************************<o:p></o:p></span></b></p>
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