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<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>October
29, 2009<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Dear
Campus Community,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>As
Vice Chancellor Bolar mentioned in her “Grey Friday” memo to the
campus, “we are all feeling the impact of the State of California’s
reduction in support for the University of California. The magnitude of
the fiscal crisis and operation budget reductions means that each Organization
must look for efficiencies and new ways to deliver our mission.” With
reductions in the staff workforce and the impact of the furloughs and temporary
layoffs, the Accounting Office must adjust to our reduced resources. After
much consideration, vendor payments and employee reimbursement checks will be
prepared and distributed three days a week instead of daily. This change
should not significantly impact our ability to deliver core services to the
campus and will allow our staff to provide other essential services while
reducing operating costs. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Effective<span
style='color:#1F497D'> </span>November<span style='color:#1F497D'> </span>2,
2009 the vendor check writes will occur on Mondays, Tuesdays and Thursdays. </span></b><span
style='font-size:12.0pt;font-family:"Arial","sans-serif"'>This is the same
schedule currently used for the Student Information System check write. The
monthly payroll check writes will not be impacted.<b> </b>With this change in
process, it is extremely important for departments to plan and process payment
requests timely to minimize delays and disruption in employee reimbursements,
travel advances, and vendor payments. <o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>This
is a wonderful opportunity to remind all employees and students that payments
processed by direct deposit instead of paper check are more efficient for the
individual and the University. Direct deposits are received faster as payments
are posted directly to the individual’s bank account. Direct deposit
eliminates a trip to the bank for the payee. There are no “lost
checks” with direct deposit. Direct deposits reduce the volume of
incoming mail to the department and eliminate the department’s special
handling (i.e. securing and distributing) of paper checks required by
University policy. Direct Deposits do not require the generation of paper as
notification is available electronically. Employees (including student
employees) can enroll in direct deposit by logging in to At Your Service: </span><a
href="https://atyourserviceonline.ucop.edu/ayso/"><span style='font-size:12.0pt;
font-family:"Arial","sans-serif"'>https://atyourserviceonline.ucop.edu/ayso/</span></a><span
style='font-size:12.0pt;font-family:"Arial","sans-serif"'> and signing up
on-line via the secure Income & Taxes-Direct Deposit menu option.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Please
contact Gabe Nwandu (</span><a href="mailto:gabe.nwandu@ucr.edu"><span
style='font-size:12.0pt;font-family:"Arial","sans-serif"'>gabe.nwandu@ucr.edu</span></a><span
style='font-size:12.0pt;font-family:"Arial","sans-serif"'>) or Steve Wilson (</span><a
href="mailto:steve.wilson@ucr.edu"><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>steve.wilson@ucr.edu</span></a><span style='font-size:
12.0pt;font-family:"Arial","sans-serif"'>) for questions and/or clarification.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Sincerely,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Bobbi
McCracken<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'>Associate
Vice Chancellor for Financial Services and Controller<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
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