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<div class=Section1>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif";color:#1F497D'>October
2, 2009<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>Dear
Colleagues:<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>This
message addresses three topics: Modifications to FEP Forms and Materials;
information about the FEP training; and the availability of furlough tracking
sheets for academics.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>FEP
Forms and Materials:<o:p></o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>New and
updated materials related to the Furlough Exchange Program are now available on
the <a href="http://academicpersonnel.ucr.edu/furloughs/">APO website</a>.
If you have completed FEP requests using the previous forms, they are still
valid and you DO NOT need to revise your submissions or work-in-progress.
If you haven’t started a request, we ask that you please download
the new forms and use them.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>The
changes to the documents include:<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>References
to timesheets have been removed;<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Information
about where to send requests that involve unrestricted gifts has been added to
the routing instructions;<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>An
error in table 4, band 5, number of days exchanged and OPA days available ha<span
style='color:#1F497D'>s</span> been corrected from 8.5 to the correct 9.5 (to
total 19 days);<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>The
formatting and descriptions in the tables that describe the variable rates that
Partial-Year FEP participants must recharge have been modified for clarity;<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Deadline
dates have been added to the guidelines; and<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Routing
information has been added at the end of the request forms.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>FEP
Training:<o:p></o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>A Furlough
Exchange Program training session for FAOs/MSOs and payroll preparers will be
held on Tuesday, October 6<sup>th</sup> from 9:30 – 11:30 AM. The
program agenda is:<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>Furlough Exchange Program Overview – Antonette
Toney<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>FEP Forms and Examples – Karen Hruby<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>Office of Research Review – Charles Greer<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>PPS Guidelines – Gabe Nwandu<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>Q&A<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>The
meeting will be held in HMNSS 1500 (same room as PPS Users group usually
meets). Please assist us by doing the following:<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>1.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif"'>Send any questions that you would like
to see addressed to us at: <a href="mailto:APOmail@ucr.edu">APOmail@ucr.edu</a>.
<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>2.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif"'>Print and bring with you the FEP
request forms, the guidelines, and (optionally) the example tables all found at
the APO website.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>Furlough
Tracking for Academics<o:p></o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif";color:black'>UCR
has adapted a worksheet that UC Berkeley is providing to their departments to
track academic furlough days. We have been advised by UCOP that the
tracking of furlough leave taken for academics is <u>required</u>.
However, the use of this worksheet <u>is optional</u> and is not required by
APO or the FEP program.</span><span style='font-family:"Arial","sans-serif";
color:#1F497D'> </span><span style='font-family:"Arial","sans-serif";
color:black'>Departments are responsible for tracking furlough leave taken for
their academic employees.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>The
worksheet is located on the APO website in the Furlough Section in the
subsection labeled UCR Furlough/Salary Reduction Plan Resources. The
Excel Workbook has two worksheets – on for you to modify for your own use
and one that contains a few examples. In addition, there are written guidelines
for using the worksheet. <o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>PLEASE
NOTE: This worksheet is for use with academic who are not participating
in the Furlough Exchange Program.</span></b><span style='font-family:"Arial","sans-serif"'>
If we have a large enough group of faculty who participate in the Furlough
Exchange Program, we will further modify the worksheet for use in those
situations. <o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Best Regards,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Academic Personnel Office<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>AcademicPersonnel@ucr.edu<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><img border=0 width=259
height=6 id="Picture_x0020_4" src="cid:image001.gif@01CA4342.BDDF21E0"
alt="cid:image001.gif@01C9C28D.1E986190"></span><span style='font-size:12.0pt;
font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>University of California, Riverside</span></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#2D6CC0'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>900 University Avenue<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Surge Building, Room 381<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Riverside, CA 92521<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><a href="www.ucr.edu"
title=www.ucr.edu><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>www.ucr.edu</span></a></span><span style='font-size:9.0pt;
font-family:"Arial","sans-serif";color:#2D6CC0'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
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