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<div class=Section1>
<p class=MsoNormal><span style='color:#1F497D'>PPS Users,<o:p></o:p></span></p>
<p class=MsoNormal><span class=emailstyle16><span style='font-family:"Times New Roman","serif"'><o:p> </o:p></span></span></p>
<p class=MsoNormal><span class=emailstyle16><span style='font-family:"Arial","sans-serif";
color:#1F497D'>Minutes - PPS Users group meeting on Wednesday, June 10,
2009</span></span><span style='font-family:"Arial","sans-serif";color:#1F497D'>
@ HMNSS 1500 at 10:00 - 11:30 am. </span><span style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>New Cell Phone Policy – Gabe Nwandu<o:p></o:p></span></b></p>
<p class=MsoNormal><span style='color:#1F497D'>The University of California
implemented a new cell phone policy effective with June 2009 earnings paid July
1, 2009. This change is in response to recent payroll audits conducted by
IRS at UCLA and UCSD. The current law requires the value of employer
provided cell phone services be included in the employee’s gross
income and taxed unless the employee keeps a detailed record of the calls
classified as business or personal. The value of the personal calls are
supposed to be paid back to the employer. The University has decided to
treat employer provided cell phone or cell-phone enabled PDA as taxable fringe
benefit because the substantiation rules are not practical.</span><span
style='color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Effective June 1, 2009, the cost
of an employee’s cell phone plan, including the cost of the device will
be added to the employee’s taxable earnings each month as
“imputed” income subject to withholding. The employee will
receive a taxable cash allowance (funded by departments) each month to
reimburse him or her for the tax on the imputed income. The cash
allowance will be increased using the IRS gross-up formula due to the tax
withholdings associated with it.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Please logon to this web page
for the campus policy and procedures associated with cell phones: <a
href="http://www.accounting.ucr.edu/cellphone.htm">http://www.accounting.ucr.edu/cellphone.htm</a>.
This page can also be accessed through the Accounting office web site: <a
href="http://www.accounting.ucr.edu/index.html">http://www.accounting.ucr.edu/index.html</a>.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>E-Verify Update – Gabe Nwandu<o:p></o:p></span></b></p>
<p class=MsoNormal><span style='color:#1F497D'>A federal law issued on November
14, 2008 mandated that all federal contractors including institutions of higher
education verify the ‘identity’ and ‘employment
eligibility’ of all new employees within three days of hire for all
federal contracts and sub-contracts with the E-Verify clause. The
Department of Homeland Security (DHS) and the Social Security Administration
(SSA) established an electronic system called “<b>E-Verify</b>” to
assist employers in doing this. This rule was originally slated for
implementation on January 15, 2009, but the US Chamber of Commerce sued the
Federal Government challenging this executive order signed by President Bush in
June 2008. The court has since postponed the implementation date to May
21, 2009, June 30, 2009 and more recently to September 8, 2009. </span><b><span
style='color:#1F497D'><o:p></o:p></span></b></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>UCR has centralized this
function within the Academic Personnel and Payroll Offices. The Payroll/Personnel
System (PPS) will soon be modified to add the following fields to implement
E-Verify.<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol;color:#1F497D'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='color:#1F497D'>E-Verify Status Code
(screen EPD2, IGEN, HPER)<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol;color:#1F497D'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='color:#1F497D'>E-Verify Status Date
(screen EPD2, HPER)<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Research Affairs office will be
responsible to identify the funds which have the Federal Acquisition Regulation
(FAR) clause. Covered Contracts will include awards that are above
$100,000 and the performance period in the United States is longer than 120
days. Subcontracts with a $3,000 value related to a prime contract with
E-verify clause for services or construction are also included. PPS will
look at the FAR clause and determine if an employee will be E-verified. A
report of all employees identified by PPS to be E-verified will be used by
Academic Personnel to perform this task. The Payroll Office will use the
confirmation notice received from the E-Verify system to update PPS. <o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>After September 8, 2009, federal
agencies will start amending contracts to include the FAR clause . Once a
contract has been amended, new hires meeting the E-Verify requirements must be
E-Verified within 3 days and 90 days for existing employees. A positive
confirmation allows the employee to continue working. A ‘Tentative
Non-Confirmation’ by either SSA or DHS will require the employee to
contest the response and this process may take 4-6 weeks. The employee
will be allowed to continue working until a final positive/negative
confirmation notice is received.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Additional information will be
distributed to you as soon as we are closer to implementation. Please
direct all questions/concerns to <a href="mailto:gabe.nwandu@ucr.edu">gabe.nwandu@ucr.edu</a>.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>Retirement 2009 –Lecturers – Rehired Retirees
- Theron Lyon<o:p></o:p></span></b></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>The retirement date for 2009 is June 29<sup>th</sup>
if selecting COLA and June 30<sup>th</sup> if not selecting COLA.<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo5'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>Summer Lecturers are eligible to maintain
their current UC-Sponsored health and welfare benefits for up to three
consecutive months (the “Benefits Bridge Period”). They must
satisfy the following conditions:<o:p></o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span
style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>1<sup>st</sup> day prior to commencement of
benefits bridge period, they are a member of a UC group health insurance plan.<o:p></o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span
style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>They have a written commitment for reemployment
at the end of the bridge period.<o:p></o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span
style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>Pay the regular group plan rate for the entire
gross benefits premium (employee plus UC cost) and pay in advance each month
directly to the campus payroll office.<o:p></o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level2 lfo5'><![if !supportLists]><span style='font-family:"Courier New"'><span
style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>Standard benefits eligibility rules apply during
bridge period.<o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>Payroll will be sending letters to
notify these employees of their options<o:p></o:p></p>
<p class=MsoListParagraph style='margin-bottom:12.0pt;text-indent:-.25in;
mso-list:l1 level1 lfo5'><![if !supportLists]><span style='font-size:12.0pt;
font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>There are new guidelines for Rehired Retirees.
Please see the attached information.<b><span style='font-size:12.0pt;
font-family:"Arial","sans-serif"'><o:p></o:p></span></b></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>Federal Work Study Student Coding – Roberta Nardico<o:p></o:p></span></b></p>
<p class=MsoNormal><span style='color:navy'>Effective FY 2009/10, the work
study allocation will be placed in BC28 instead of BC25. Therefore, all
pay distributions for student employees on work study should be added or
changed to account code 504120 instead of 500120. <o:p></o:p></span></p>
<p class=MsoNormal><span style='color:navy'> <o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>Summer Session – Roberta Nardico<o:p></o:p></span></b></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='color:navy'>A reminder
was made not to separate employees in Summer Session. The link for this
listing is: <a
href="http://www.accounting.ucr.edu/documents/sumappts09.xls">http://www.accounting.ucr.edu/documents/sumappts09.xls</a>.<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>6.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>Web New Hire Project – Jasmine Mejia<o:p></o:p></span></b></p>
<p class=MsoNormal>Jasmine has provided the link for the Web New Hire Project
website. It is: <a href="http://ucop-new-hire.heroku.com/">http://ucop-new-hire.heroku.com/</a>.
The project is continuing and is estimated to be ready in October. She
encouraged PPS Users to access the link and see the development.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>7.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>Exception to APM 600.14, Additional Compensation –
Karen Hruby<o:p></o:p></span></b></p>
<p class=MsoNormal>Karen Hruby notified the group that there is a new form for
requesting exceptions to additional compensation for Fiscal-Year Faculty
Only. Please see the attached form.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:.25in;text-indent:-.25in;
mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:12.0pt'><span
style='mso-list:Ignore'>8.<span style='font:7.0pt "Times New Roman"'>
</span></span></span></b><![endif]><b><span style='font-size:12.0pt;font-family:
"Arial","sans-serif"'>AYSO Direct Deposit Project – Roberta Nardico<o:p></o:p></span></b></p>
<p class=MsoNormal>Roberta spoke briefly about the AYSO Direct Deposit
Project. UCR is one of the campuses that will be piloting this
project. Each employee will be able to manage their direct deposit enrollment
and/or changes in AYSO whenever they want. This project is expected
to be in place around September or October this year.<o:p></o:p></p>
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<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
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