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<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>May 19, 2009<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Here are the
meeting notes from the PPS Users Group meeting held Wednesday, May 13, 2009 in
HMNSS 1500, 10:00 to 11:30.</span><span style='font-family:"Times New Roman","serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:76.5pt;text-indent:-.5in;
mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span
style='mso-list:Ignore'>I.<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Sara
Umali presented the APO Spring Letter, 2008/2009 Year End Schedule and the NIH
Salary Cap. Please find the links below for this information.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:1.75in;text-indent:-1.75in;
mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'><span
style='font:7.0pt "Times New Roman"'>
</span>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif";color:navy'><a
href="http://academicpersonnel.ucr.edu/salary/2009%20APO%20Spring%20Ltr%20Final.pdf">http://academicpersonnel.ucr.edu/salary/2009%20APO%20Spring%20Ltr%20Final.pdf</a><o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:1.75in;text-indent:-1.75in;
mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'><span
style='font:7.0pt "Times New Roman"'>
</span>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif";color:navy'><a
href="http://academicpersonnel.ucr.edu/salary/Year%20End%20Staffing%20Budget%20Schedule%2008-09%20Final.pdf">http://academicpersonnel.ucr.edu/salary/Year%20End%20Staffing%20Budget%20Schedule%2008-09%20Final.pdf</a><o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:1.75in;text-indent:-1.75in;
mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'><span
style='font:7.0pt "Times New Roman"'>
</span>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif";color:navy'><a
href="http://academicpersonnel.ucr.edu/salary/NIH%20Salary%20Cap%20Guidelines%20FY2009.pdf">http://academicpersonnel.ucr.edu/salary/NIH%20Salary%20Cap%20Guidelines%20FY2009.pdf</a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:76.5pt;text-indent:-.5in;
mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span
style='mso-list:Ignore'>II.<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>To
help guide and assist individuals responsible for making faculty summer salary
expense allocation decisions, as well as individuals involved in facilitating the
financial transactions necessary to implement those decisions, the Office of
Academic Personnel, Accounting Services and the Office of Research have
prepared “<a
href="http://or.ucr.edu/SP/Lifecycle/PostAward/FacultySummerSalary.aspx"
title="blocked::http://or.ucr.edu/SP/Lifecycle/PostAward/FacultySummerSalary.aspx">Guidelines
for Charging Faculty Summer Salary to Sponsored Awards</a>.” These
guidelines are intended to help inform the campus community of key issues and
principles that need to be considered prior to charging faculty summer salary
to sponsored awards. This was presented by Karen Hruby and Bruce
Morgan. Bruce also presented a Press Release from
the United States Attorney’s Office District of Connecticut concerning
false claims. (See attached)<o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:76.5pt;text-indent:-.5in;
mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif";
color:navy'><span style='mso-list:Ignore'>III.<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>PLEASE
NOTE: If you were at the PPS Users Group Meeting last
Wednesday, please discard the UCR Summer Salary Compensation Guidelines
presented by Karen Hruby and replace with the revised UCR Summer Salary
Compensation Guidelines attached to this email. Karen has revised
the schedule of New Summer Salary DOS codes as follows:<span style='color:navy'><o:p></o:p></span></span></b></p>
<p class=MsoNormal style='margin-left:1.0in;text-indent:.5in'><span
style='font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p>
<p class=MsoNormal style='margin-left:1.0in;text-indent:.5in'><span
style='font-family:"Arial","sans-serif";color:navy'>1</span><span
style='font-family:"Arial","sans-serif"'>. Under RESEARCH, for FY
ladder-rank appointees, Effort Reporting is "Yes".</span><o:p></o:p></p>
<p class=MsoNormal style='margin-left:1.0in;text-indent:.5in'><span
style='font-family:"Arial","sans-serif"'>2. Under OTHER, for everything
except Summer Differential, the prior DOS Code is changed to "BYA".</span><o:p></o:p></p>
<p class=MsoNormal style='margin-left:1.5in'><span style='font-family:"Arial","sans-serif"'>3.
Per Office of the President, OTHER is defined as anything not categorized as
Administration, Research or Teaching, for example curriculum or course
development. A footnote to this effect has been added to the table.<o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:1.0in'><span style='font-family:"Arial","sans-serif";
color:green'><o:p> </o:p></span></p>
<p class=MsoNormal style='margin-left:1.0in'><span style='font-family:"Arial","sans-serif"'>Karen
did indicate that this document may have additional changes and asked that if
there were any questions, please contact her at <span style='color:#4F81BD'><a
href="mailto:karen.hruby@ucr.edu">karen.hruby@ucr.edu</a></span></span><span
style='font-family:"Arial","sans-serif";color:#4F81BD'><o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:1.0in'><span style='font-family:"Arial","sans-serif";
color:green'><o:p> </o:p></span></p>
<p class=MsoNormal style='margin-left:1.0in'><b><span style='font-family:"Arial","sans-serif"'>ALSO
NOTE: Effective immediately, Academic Personnel has changed the
implementation date for the new Summer DOS codes to be effective for the entire
summer – including June, a change from the July 1st date discussed
at the meeting. <o:p></o:p></span></b></p>
<p class=MsoNormal>
<span style='font-family:"Arial","sans-serif";color:navy'><o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:76.5pt;text-indent:-.5in;
mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span
style='mso-list:Ignore'>IV.<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Gabe
Nwandu presented the <b>New Cell Phone Policy, which will take effect July 1,
2009</b>, including instructions on how to calculate the imputed income/cash
allowance as well as how to record the distributions in PPS. The link to
access this information can be found on the UCR Payroll web page under the
following link: <o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:40.5pt'><span style='font-family:"Arial","sans-serif"'>
<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:1.75in;text-indent:-1.75in;
mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'><span
style='font:7.0pt "Times New Roman"'>
</span>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif";color:#0070C0'><a
href="http://www.accounting.ucr.edu/cellphone.htm">http://www.accounting.ucr.edu/cellphone.htm</a><o:p></o:p></span></p>
<p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:76.5pt;text-indent:-.5in;
mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span
style='mso-list:Ignore'>V.<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Roberta
Nardico informed the group that beginning July 1, 2009 Work Study Students
should be charged against BC28 instead of BC25. The account number
to be used will be account 504120 (Salary Paid From Non-Permanent Funding
Sources –Casual Restricted). Further information will be
presented at the June PPS Users Group Meeting.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:76.5pt;text-indent:-.5in;
mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span
style='mso-list:Ignore'>VI.<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Summer
Session reminded PPS Users not to separate faculty that will be teaching during
the summer session. A listing of these instructors has been posted
on the UCR payroll website under the following link:<o:p></o:p></span></p>
<p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:2.0in;text-indent:-.5in;
mso-list:l1 level1 lfo4'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span
style='mso-list:Ignore'>1<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'><a
href="http://www.accounting.ucr.edu/documents/sumappts09.xls">http://www.accounting.ucr.edu/documents/sumappts09.xls</a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>The PPS Users
Group meeting was well attended with close to 100 attendees. Our
next meeting will be on Wednesday, June 10<sup>th</sup>, at HMNSS 1500
from 10:00 to 11:30.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></b></p>
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