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<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>April 28, 2008<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>Here are the meeting notes from the PPS Users Group Meeting
on Wednesday, April 9, 2008 @ HMNSS 1500 from 10:00 to 11:30 am.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><b><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial;font-weight:
bold'><span style='mso-list:Ignore'>I.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font></b><![endif]><b><u><font face=Arial><span
style='font-family:Arial;font-weight:bold'>I-9 Compliance</span></font></u></b><b><font
face=Arial><span style='font-family:Arial;font-weight:bold'><o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:1.0in'><font size=3 face=Arial><span
style='font-size:12.0pt;font-family:Arial'>Hadley Bajramovic passed out a list
of I-9 issues (attached) that were discussed at a previous meeting between
H.R., Payroll, Grad Division, Academic Planning and Budget and International
Scholars. There were five major issues:<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.5in;mso-list:l0 level2 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>a.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font face=Arial><span
style='font-family:Arial'>How to approach the inconsistencies in the start date
and appointment start – bottom line: Absolutely all I-9 forms
should be filled out <b><span style='font-weight:bold'>ON or BEFORE</span></b>
the start date. This may involve asking future employees to come to
the campus and sign the paperwork before their actual start date.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.5in;mso-list:l0 level2 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>b.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font face=Arial><span
style='font-family:Arial'>Who is the proper agent for off campus verification
of employees? This item is still pending further discussion.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.5in;mso-list:l0 level2 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>c.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font face=Arial><span
style='font-family:Arial'>Is there a UC-System wide I-9 portability? The
I-9 should also be transferred as are all other documents. The I-9
should not have to be filled out again.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.5in;mso-list:l0 level2 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>d.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font face=Arial><span
style='font-family:Arial'>We cannot ask the nationality of non-citizens as this
is seen as possible discrimination. This is true for the I-9
form. The UC W-8BEN is given to non-resident aliens to be filled out to
determine how they should be taxed in the payroll system and if they qualify
for a tax treaty.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.5in;text-indent:-.5in;mso-list:l0 level2 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>e.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font face=Arial><span
style='font-family:Arial'>Volunteers –Gabe will address this area in a
subsequent e-mail.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>II.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><b><u><font face=Arial><span
style='font-family:Arial;font-weight:bold'>Summer Session</span></font></u></b><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in'><font size=3 face=Arial><span
style='font-size:12.0pt;font-family:Arial'>Lisa Warren provided a hand out
(attached) to inform the departments of key issues regarding summer session
hiring. The number one issue was “<b><span style='font-weight:bold'>DO
NOT SEPARATE SUMMER SESSION EMPLOYEES</span></b>”. In the
past, employees have had to fill out new hire paperwork which causes a lot of
work for Summer Session. On the EPER screen in PPS, <b><span
style='font-weight:bold'>add D01083 as the alternate</span></b> <b><span
style='font-weight:bold'>department</span></b> so that Summer Sessions can get
to the employee’s record. All they will do is add an
appointment and distribution for the summer.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in'><font size=3 face=Arial><span
style='font-size:12.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>III.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><b><u><font face=Arial><span
style='font-family:Arial;font-weight:bold'>2008 Retirement Date</span></font></u></b><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in'><font size=3 face=Arial><span
style='font-size:12.0pt;font-family:Arial'>The retirement date for 2008 will be
July 1, 2008. The last day on pay and separation date <b><span
style='font-weight:bold'>needs </span></b>to be June 29, 2008. This
will allow for one day no pay for retirees wanting the COLA. If
someone retiring wants to be paid on the pay day of July 1, 2008 and not
receive a manual check, you will need to get written authorization from them
since their last day will be June 29, 2008 and a check needs to be provided to
them their last work day. Any questions regarding retirement pay date
should be directed to the payroll office. Any questions regarding
other retirement issues should be directed to <st1:PersonName w:st="on">Theron
Lyon</st1:PersonName> at Benefits.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in'><font size=3 face=Arial><span
style='font-size:12.0pt;font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><font
size=3 face=Arial><span style='font-size:12.0pt;font-family:Arial'><span
style='mso-list:Ignore'>IV.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><b><u><font face=Arial><span
style='font-family:Arial;font-weight:bold'>Jury Duty Pay</span></font></u></b><font
face=Arial><span style='font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:1.0in'><font size=3 face=Arial><span
style='font-size:12.0pt;font-family:Arial'>Theresa Perez provided a flyer that
has been circulated by the Superior Court of California, <st1:place w:st="on"><st1:PlaceType
w:st="on">County</st1:PlaceType> of <st1:PlaceName w:st="on">Riverside</st1:PlaceName></st1:place>,
Office of the Jury Commissioner regarding pay for jury duty. (attached)
It states that any public entity such as the Regents of the <st1:place w:st="on"><st1:PlaceType
w:st="on">University</st1:PlaceType> of <st1:PlaceName w:st="on">California</st1:PlaceName></st1:place>
will not receive jury pay since we are paid regular compensation and benefits
while serving on jury duty. Further information on this can be found on
the Staff Policy Finder under Jury Duty.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'>For those of you who did not attend, you missed a good
meeting. Julie Drouyor, presented the jelly bean jar to Adine Clark who
had the closest guess of jelly beans. Julie also provided
gifts for those who had made a suggestion for upcoming PPS Users Group
topics. She also graciously provided a thank you gift to <st1:PersonName
w:st="on">Gabe Nwandu</st1:PersonName> and <st1:PersonName w:st="on">Roberta
Nardico</st1:PersonName>.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
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