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<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'>PPS Users,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'>At the April 9, 2008
PPS Users’ Group meeting, Hadley Bajramovic, Director for the
International Scholars Center distributed a handout which stated that “departments
should not require form I-9 verification for volunteers”. </span></font><font
color="#0c2569" face=Verdana><span style='font-family:Verdana;color:#0C2569'>Volunteers
do not need to have an I-9 record since it can jeopardize their future
immigration status. This conclusion was reached at a recent joint meeting
held by </span></font><font color="#0c2569" face=Verdana><span
style='font-family:Verdana;color:#0C2569'>Human resources, Payroll, Grad
Division, Academic Planning and Budget and International Scholars.</span></font><font
color="#0c2569" face=Verdana><span style='font-family:Verdana;color:#0C2569'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'>The concern above
only applies to <b><span style='font-weight:bold'>non-citizens who are not
eligible to work in the <st1:country-region w:st="on"><st1:place w:st="on">United
States</st1:place></st1:country-region>.</span></b> We recently checked
PPS and realized that these individuals are not on PPS anyway. As you may
know, we do not allow individuals who cannot obtain Social Security Numbers (SSN)
to be on PPS. These non-citizens are not eligible to obtain SSN because they
do not have employment relationship with UCR. They are tracked by
departments through the completion of the volunteer form and form I-9 is NOT required.
<o:p></o:p></span></font></p>
<p class=MsoNormal><b><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><b><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569;font-weight:bold'>I
am hereby rescinding the instructions I gave you at the meeting that “all
volunteers should not be processed on PPS”. Please continue to
process volunteer appointments through PPS if the individual has a Social
Security Number or has applied for one. This is consistent with the instructions
outlined on Volunteer Staff Appointments Without Salary policy - P&P 650-85
(</span></font></b><span class=MsoHyperlink><u><font color=blue><a
href="http://www.vca.ucr.edu/index.php?content=policies/viewPolicies.php&policy=650-85">http://www.vca.ucr.edu/index.php?content=policies/viewPolicies.php&policy=650-85</a></font></u></span><b><font
color="#0c2569" face=Verdana><span style='font-family:Verdana;color:#0C2569;
font-weight:bold'>). <o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'>Here’s an
excerpt from the policy, section I.C.1<br>
To document "volunteer" employee status, it is necessary to complete
a Volunteer Register Form (Attachment B, duplicate as needed) including the
loyalty oath and patent agreement. Departments will also need to initiate the action
via Payroll Personnel System (PPS). Volunteers who have social security numbers
should be inputted via the Payroll Personnel System (PPS), but those who do not
have social security numbers will have to be tracked manually. Individuals may
not be a volunteer when the volunteer hours involve same type of service/work
which the individual is currently employed to perform.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color="#0c2569" face=Verdana><span
style='font-size:12.0pt;font-family:Verdana;color:#0C2569'>Please send your
concerns/comments to<b><span style='font-weight:bold'> </span></b></span></font><span
class=MsoHyperlink><u><font color=blue><a href="mailto:gabe.nwandu@ucr.edu">gabe.nwandu@ucr.edu</a></font></u></span><b><font
color="#0c2569" face=Verdana><span style='font-family:Verdana;color:#0C2569;
font-weight:bold'><o:p></o:p></span></font></b></p>
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12.0pt'><o:p> </o:p></span></font></p>
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