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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>February 21, 2008 <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Here are the meeting notes from the PPS User’s Group Meeting on Wednesday,
February 13, 2008 @ HMNSS 1500 from 8:30 to 10:00 am.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><b><font
size=3 face="Times New Roman"><span style='font-size:12.0pt;font-weight:bold'><span
style='mso-list:Ignore'>I.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font></b><![endif]><b><u><span style='font-weight:
bold'>I-9 Compliance<o:p></o:p></span></u></b></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Discussion took place indicating that all I-9’s
need to be completed and dated on the first day of hire or before.
Complications with this process were brought up by several departments dealing
primarily with Academic personnel and the problems with contracts being
finalized after the hire date. A meeting to discuss these issues and UCR
policies is being set up at this time. When more information is
available, we will post something on PPS News.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Discussion also took place regarding Volunteers and completing
the I-9 form. Gabe indicated that Volunteers should complete the
I-9 form if they are going to be set up on PPS. If the
Volunteer is not set up on PPS, and only fills out the Volunteer Forms, they are
not required to complete the I-9 form.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><b><font
size=3 face="Times New Roman"><span style='font-size:12.0pt;font-weight:bold'><span
style='mso-list:Ignore'>II.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font></b><![endif]><b><u><span style='font-weight:
bold'>Employee Files-Inter-Departmental Transfer<o:p></o:p></span></u></b></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Some departments brought up issues involved in
managing employee files especially when the employee works in several different
departments; this if especially true of student employees. Gabe
stressed the need for only <b><span style='font-weight:bold'>one </span></b>employee
file which should be kept in the Home Department. If you do not know
which department is the Home Department, the central payroll office can assist
you.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Gabe also suggested that employee files be physically
taken to the Home Department. It is not suggested that they be
inter-campus mailed.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><b><font
size=3 face="Times New Roman"><span style='font-size:12.0pt;font-weight:bold'><span
style='mso-list:Ignore'>III.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font></b><![endif]><b><u><span style='font-weight:
bold'>Dual Employment Coding<o:p></o:p></span></u></b></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Several departments have had questions concerning
payment to employees for services outside their normal title code. It was
suggested that when payment is processed through PPS, that the department
contact Human Resources, Cynthia Seneriz, Heidie Rhodes or Sylvia Vasquez for
the correct Title Code and DOS code.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in;text-indent:-.5in;mso-list:l0 level1 lfo2'><![if !supportLists]><b><font
size=3 face="Times New Roman"><span style='font-size:12.0pt;font-weight:bold'><span
style='mso-list:Ignore'>IV.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font></b><![endif]><b><u><span style='font-weight:
bold'>Employee Relations Coding<o:p></o:p></span></u></b></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>The employee relations code for TA’s and
GSR’s was brought up for discussion. If the employee is a GSR, the
employee relations code under the “EPER” screen in PPS should be
“I”, student in academic title not covered by HEERA. If the
employee is a TA or anyone in the BX unit, the code should be “H”,
student in academic title covered by HEERA.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>If the employee is both a TA and GSR, their employee
relations code should be the code associated with the primary title code which
shows on the “EPER” screen.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.75in'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><b><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'> <o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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