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<p class=MsoNormal><span style='font-size:12.0pt'>From: Bruce Morgan<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'>
Assistant Vice Chancellor for Research<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'>To:
Principal Investigators and Unit Contract and Grant Analysts<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'>Research administration
colleagues from across the country are continuing to report significant problems
with the submission of proposals through Grants.gov. Most recently, it
was reported that Grants.gov user IDs were “disabled” and the institution
reporting this problem was not able to get the IDs reactivated. Likewise,
when they tried to establish new IDs, those could not be activate as well.<span
style='color:black'> </span><span style='color:red'> </span><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'>UCR is not immune from these
types of problems. Earlier this year, a proposal arrived in the Office of
Research one hour before the sponsor’s submission deadline. Shortly after
submitting the proposal, just one minute before the deadline expired, the
Office of Research received a notice stating that the Contract and Grant
Officer who submitted the proposal was not an Authorized Organizational Representative
(AOR). We immediately contacted the Grants.gov help desk and they
confirmed that the submitter was an AOR and directed us to resubmit the
proposal. After doing so, we were contacted by the sponsor and told that
they would not accept the proposal because it was late (i.e., the sponsor
received the second submission two hours after the deadline expired).
Currently, we continue our efforts to convince the sponsor to accept our
proposal and have received additional information from the Grants.gov help desk
to support our request.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'>It is important to note that
this situation could have been avoided if the proposal had been submitted to
the Office of Research in accordance with UCR’s long-established lead
times. The lead times are intended to allow sufficient time to conduct an
institutional review of the proposal, approve it and ensure that it is
submitted and accepted in advance of the sponsor’s deadline. The UCR
campus policy regarding the review, approval and submission of proposals, which
is available on the OR website at <a
href="http://or.ucr.edu/policies/policies.aspx?k=8"
title="http://or.ucr.edu/policies/policies.aspx?k=8">http://or.ucr.edu/policies/policies.aspx?k=8</a>.
The policy contains information on the three business-day lead time for standard
proposals, the seven business-day lead time for non-standard proposals, and
lists the criteria for determining whether a proposal is standard or
non-standard. Additional information regarding proposal preparation and
submission can also be found on the OR website at <a
href="http://or.ucr.edu/SP/Lifecycle/Prepare/index.aspx"
title="http://or.ucr.edu/SP/Lifecycle/Prepare/index.aspx">http://or.ucr.edu/SP/Lifecycle/Prepare/index.aspx</a>.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'>Please note that the <a
href="http://or.ucr.edu/home/Staff.aspx?t=3"
title="http://or.ucr.edu/home/Staff.aspx?t=3">Contract and Grant Officer
assigned to your unit</a> is available to answer your questions regarding
sponsor electronic proposal submission systems, technical problems and
administrative challenges associated with such systems, and campus proposal
submission policy and procedure. In addition, your Contract and Grant
Officer is also available to meet individually or with groups of researchers
and/or administrators within a unit to address their proposal-related
questions, as well as provide guidance and advice regarding strategies and good
practices for planning proposal submissions and avoiding known technical
challenges with sponsor electronic proposal submission systems.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'>The problems that we and our
colleagues at other institutions are experiencing are real, but their effect on
UCR’s proposals can be minimized through careful planning. It is
clear that Grants.gov is failing the research community but until it is
replaced we will have to continue using this system which means that if
proposals are left to the deadline day for submission there is no assurance
they will be accepted by the sponsoring agencies. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p>
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