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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'>Earlier
this week, a department sending a proposal to the Office of Research (OR) via <a
href="mailto:proposals@ucr.edu">proposals@ucr.edu</a> received a bounce-back
message indicating that the e-mail containing their proposal exceed the maximum
message size (i.e., </span>X-Message-Diagnostic-Code: smtp; 552 5.3.4 Message
size exceeds fixed maximum message size).</font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><a
href="mailto:Proposals@ucr.edu">Proposals@ucr.edu</a> is a message router that
routes three copies of each message sent to that address. A copy goes to
each of the Team Leaders in the OR and the third copy goes to an e-mail archive
in the OR. The bounce-back message noted above was generated by the OR’s
e-mail archive. It is important to note that while the e-mail archive did
not initially accept the e-mail, the e-mail was delivered to and received by the
Team Leaders. After some adjustments, the e-mail archive received the
e-mail containing the department’s proposal.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'>To
avoid this situation in the future, we have increased the file size of the OR
e-mail archive to 10 MB. We believe that this should accommodate a
significant majority of proposals. We recognize that there will be some
proposals that will exceed the 10MB size. For proposals being submitted
via <a href="mailto:proposals@ucr.edu">proposals@ucr.edu</a> that exceed 10MB,
please:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<ol style='margin-top:0in' start=1 type=1>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><font size=2 face=Arial><span
style='font-size:11.0pt'>Contact the Team Leader assigned to your
department to alert them that you will be submitting a proposal via <a
href="mailto:proposals@ucr.edu">proposals@ucr.edu</a> in multiple parts.<o:p></o:p></span></font></li>
</ol>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<ol style='margin-top:0in' start=2 type=1>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><font size=2 face=Arial><span
style='font-size:11.0pt'>Please submit the proposal in the least number of
parts possible. For example, if the proposal and all campus forms
total 25MB, please submit the proposal in three (3) parts. The key
is to keep in mind that no single part should exceed 10MB.<o:p></o:p></span></font></li>
</ol>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<ol style='margin-top:0in' start=3 type=1>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><font size=2 face=Arial><span
style='font-size:11.0pt'>Please clearly label each part of the proposal
with the PI’s name, short proposal title and the part number in the
subject line. Please use a format similar to the following example:
Dr. Smith, Smart STAR project, 1 of 3<o:p></o:p></span></font></li>
</ol>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<ol style='margin-top:0in' start=4 type=1>
<li class=MsoNormal style='mso-list:l0 level1 lfo2'><font size=2 face=Arial><span
style='font-size:11.0pt'>Please follow the file attachment name methodology
discussed on the <a
href="http://or.ucr.edu/SP/Lifecycle/Prepare/Endorsement.aspx#How">Obtaining
Institutional Review and Endorsement page of the OR Website</a>.<o:p></o:p></span></font></li>
</ol>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'>Please
direct any questions regarding this guidance to the Team Leader assigned to
your unit, or to me at <a href="mailto:bruce.morgan@ucr.edu">bruce.morgan@ucr.edu</a>
or (951) 827-5535.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<div>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Bruce Morgan<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Assistant Vice Chancellor for Research<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Office of Research<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>x25535 - Phone<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>x24483 - Fax<o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
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